Most clinics submit HMO claims in a weekly batch and wait 18 days to be reimbursed. With a same-day claim workflow, that cycle drops to about a week — freeing up the working capital your clinic needs to run.
The hidden cost of weekly batching
When claims pile up until Friday, three things go wrong at once: documentation gets reconstructed from memory, rejections are discovered too late to fix quickly, and your reimbursement clock starts days after care was delivered. The result is a cash-flow gap that has nothing to do with how busy your clinic is.
A claim assembled at the point of care is a claim that gets paid.
A same-day claim, step by step
- Capture at check-in. The patient’s HMO and plan are confirmed against the record before the consultation begins — not after.
- Generate as you treat. Avirt assembles the claim from the encounter — diagnosis, procedures, and authorisation codes — so the paperwork is done when the visit ends.
- Review and submit daily. Your billing clerk approves a clean queue once a day instead of rebuilding a week of visits every Friday.
- Track to reimbursement. Each claim carries a live status, so a rejection is caught and resubmitted in hours, not weeks.
Clinics on Avirt report their billing clerk reclaiming around six hours every Friday — the time previously lost to reconstructing the week’s claims by hand.
Reminders that cut no-shows
Empty appointment slots are unbillable time. Avirt sends WhatsApp reminders automatically — the channel patients actually read — and flags high no-show-risk bookings so your front desk can confirm them the day before.
Consent and compliance, handled
NDPR consent is captured and stored against each patient record, so your data handling is defensible without adding a single step to the front desk. Compliance becomes a property of the workflow rather than a separate chore.